3 tips for managing vendors to your small businesses

Image by Gerd Altmann from Pixabay

By Sheryl Wright

Through running small businesses, you get an opportunity to learn lessons that helps you grow your business into a successful thing. This article shares critical tips that can help small business owners manage their vendors professionally.

Pay your bills in time

As a small business owner, you understand the frustrations that are accompanied by late payment unless you are managing a cash-only business. Ensure that you manage your vendors exactly as you expect your customers to respond to you. If you cannot manage to pay your bills within the stipulated time, be sure to communicate this to your vendor at the earliest possible point. Effective communication with your vendors is one way of maintaining a steady business relationship that leads to business success.

Importantly, there are other ways you can implement to ensure that you do not fail to pay your bills in time consistently. This will help you to maintain an exceptional reputation in the credit records.

Always ensure that you update all the records from all your vendors to avoid inconveniences. Include the payment details, due dates of the upcoming invoices, and the payment addresses. For you to be able to remember regularly, generate a calendar reminder to ensure that you don’t forget to pay any of your vendors. This is an added advantage since you will avoid penalties and also enjoy early payment terms.

Note that if you have many vendors and a large volume of bills to clear, it is important to open a separate account that you will use for paying bills. You can also decide to use your smartphone to approve the complete bills to be paid anytime and anywhere. Apart from setting up a paying account, you can add other options such as recurring payments to suppliers and vendors. This will help you to practice excellent vendor management.

Share information and priorities

Sharing priorities and information with vendors is vital. This will help you to develop an open mind and learn more from your vendors. A significant number of vendors have immense experience in running a business, sharing ideas with such personalities can play a key role in developing a robust business platform.

Sharing ideas with your vendor is a good way to maintain a steady relationship which might lead to a long-term partnership program thus being advantageous to your business. A vendor can help you in choosing a well-established business niche that will enable you to grow your business. Also, a vendor can help you in choosing excellent products for your customers hence promoting your business.

Note that sharing information and priorities does not mean that you every last detail of your company’s accounting or customer data. Vendors should only get access to the right information and at the right time to enable him/her to serve you in a better manner.

This information entails prediction information, launching of new products as well as design changes and relocation to a new geographical area.

Seek to understand your vendor’s business

This is the factor that many small business owners tend to forget. Note that your vendor is also running a business that enables him/her to supply your needs. Make your vendor a close friend to get a chance to learn how they operate their business.

There are a lot of things you can learn from a vendor’s business that will enable you to stabilize your business. Note that if you are consistently learning from your vendors with an intention of cutting the costs of the supplies, there are high chances that the quality of the products will deteriorate or they might vanish from the business.

Getting to understand your vendor’s business contributes to high business knowledge and sharing of resources between the two parties. This will also enable your vendor to serve you better since they understand the strengths and the weakness of your business and capabilities. Asking your vendor business questions helps in building a fruitful business relationship that will benefit both parties.


Sheryl Wright is a freelance writer whose passions include cooking, interior design, and true crime novels. If she is not at home reading, she is at a farmers market or antique shop. She currently lives in Nashville, TN, with her cat, Saturn.

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